Context - May 19 Board Meeting
- friendsofkenlake
- 3 days ago
- 3 min read
Updated: 2 days ago
Looking at the LCC board’s May 19 agenda, here is what we know and don’t know in May.
As always, we will host a live member chat during the meeting. Zoom chat is disabled during board meetings.
Minutes Approval
This includes the second approval of minutes since the board voted, following an executive session, to relinquish access rights to the Kaiser Woods Trail.
One comment submitted in the planning session raises a useful framework question: what problem is the board trying to solve, and does the solution match it? The example is the security officer requirement, but the question applies broadly.
The board was also reminded that virtual votes needed to include names, for attendees who attend by phone.
I did submit a written comment before 5pm on 5/18/26. As of 4:30pm the next day, it had not been acknowledged or added to the agenda. |
Committees
Committees are getting neighbors together with town halls and events. Here are some of the things we noticed in the committee reports:
Governance/Bylaws:
The volunteers who were doing the work of this committee resigned following the April 2nd bylaws meeting. Their research was not meaningfully engaged with, and decisions — including a no-bid process — were made in spite of their input. They are continuing independently as the Homeowner Document Review group and are no longer reporting to the board.
Technology:
The committee has consistently recommended that the board adopt a data privacy policy, a communication policy, and a photo policy. The board has not responded to these recommendations or provided feedback on the data policy.
Finance:
Newsletter advertising has been under discussion for several months. A draft agreement is now up for action. We are interested in the projected revenue for this project. How much does the finance committee hope to raise with this campaign?
Old Business
The community is now registered as an Olympia Neighborhood Association, which may open additional resources.
The board indicated that it will take action on management bids, RFP materials are linked from the agenda.
Committee Policies:
New requirements for committee volunteers are being proposed, including submission timelines for minutes. These changes have not been discussed with current committee leads.
Just like the remote meeting requirement, we would ask whether the new requirements support volunteer engagement or add friction and labor for people already giving their time. What will the board do to support volunteers in following these policies?
New Business
Actions
Bylaws Revision:
This is listed as an action item — meaning decisions may be made tomorrow, not just discussed. Articles One and Two are on the agenda. The Homeowner Document Review group will present recommendations during discussion, which the board promised would be open to members.
The Homeowner Document Review is focusing on incorporating a Homeowner ‘Bill of Rights’ to reduce confusion and conflict.
Park Rules Changes:
The board has proposed changes to park rules. No advance document has been provided with broad accessibility. Members who use the parks may want to attend or submit a comment before changes are finalized.
Information
Fine Structure:
The board will discuss the fine process and structure. No background document, no proposed changes shared in advance. Without that information, meaningful public participation isn't possible. Members should know this discussion is happening, and add their thoughts during community comment in case the discussion is limited to board members.
CARE Committee:
This committee was widely popular as a solution to ensure covenants are met, but official status was revoked earlier this year. It is unclear what steps the board took to support this committee.
Executive Session
The board will discuss contracts for the clerk, safety duties description, and the common areas manager.
On the common areas manager contract: the board secretary has a close personal relationship with the manager whose contract is under review. Standard governance practice calls for recusal from the entire discussion — including executive session — not just the vote.
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