January 20, 2026 — Board Meeting Cheat Sheet
- friendsofkenlake
- Jan 12
- 3 min read
Lakemoor Community Club
When: Tuesday, January 20, 2026 — 6:00 PM (Zoom)Join: https://us06web.zoom.us/j/85394737736Meeting ID: 853 9473 7736 | Passcode: 296225
Comment deadline: 5:00 PM on January 20(Email or speak at the start of the meeting)
What This Meeting Is Really About
This meeting revisits how the board governs, not just what it decides.
Many agenda items focus on:
Who gets to participate
How decisions are documented
What authority committees and staff actually have
How transparency is practiced during transitions
The 8 Things to Know (and Why They Matter)
1. Who Can Attend and Participate
Why it matters: Participation rules shape who is heard.
2. Community Comments
The board must allow comments at the beginning of the meeting.
Time limits may apply.
How comments are handled (chat open, follow-ups allowed) is a board choice.
Why it matters: Clear rules reduce frustration and confusion.
3. Ratifying Prior Decisions
The board will ratify actions previously taken outside meetings, including:
Board officer roles
The collections policy
What ratification does:
Does not excuse actions that violate governing documents
4. Committees: What They Can (and Can’t) Do
Committees are advisory unless given specific authority.
Final decisions belong to the board.
This agenda clarifies:
What committees decide
What comes back to the board
Whether meetings are open and noticed
Why it matters: Clear roles prevent confusion and overreach.
5. Records and Document Access
HOA records include emails, drafts, reports, and documents used to make decisions.
Records are currently split across VIS, board members, and paper files.
Password protection affects how records are accessed, not whether they must be available.
Open question: A request has been made for records related to a December 2025 delinquency policy decision, which resulted in a letter being sent to every home. The board is being asked to confirm or correct whether those records exist.
6. Financial Controls
The board is clarifying:
Who can sign checks
How authorizations work
What VIS can do independently vs. what requires board approval
Why it matters: Financial controls protect both the board and homeowners.
7. Zoning, Urban Forest, and ADUs
Lakemoor’s covenants still prohibit them unless amended by owners.
Discussion is about understanding future impacts, not approving ADUs.
8. Board Vacancy and Appointment
The board may appoint a replacement when a vacancy occurs.
Appointments are temporary and typically last until the next election.
This does not replace member voting.
Context
235 neighbors voted in November 2025.
About 40% voted for Friends of Ken Lake candidates.
An appointment does not create a voting majority.
Remaining volunteer candidates include Elle, Evan, Kelsey, and Toni.
Toni was removed from the ballot due to a paperwork issue she offered to correct.
Why it matters: Appointments affect who participates in decisions right now.
What You Can Do Before the Meeting
Pick 1–2 items that matter most to you
Submit a short written comment by 5:00 PM
Or plan to speak briefly at the start of the meeting
You do not need to follow everything to participate meaningfully.
Bottom Line
This meeting is less about outcomes and more about process clarity during transition. Clear rules, clear records, and clear authority reduce conflict — regardless of where you land on the issues, decisions made here will determine how members are able to contribute to and oversee our organization.
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